Name Change Guide (Plain Language)

Questions? Please contact us by email.

To change your name you must:

  • Be 18+
  • Live in Saskatchewan for 3 months in a row in 1 year.
  • Have a Saskatchewan Health Card
  • Have Canadian Birth Certificate or Immigration Papers

Name Change Application

  1. Email Vital Statistics and ask for the Name Change Application.
  2. They will email you back. They will ask for:
    • Your Name
    • Your Saskatchewan Health Card Number
    • Your Mail Address
    • Your Email Address
    • Your Phone Number

A Saskatchewan Health Card showing the Health Card number in the centre as the 3 groups of 3 numbers.

  1. Wait for the Name Change Application to come in the mail. When it comes, fill out the Name Change Application.
  2. If you don’t want your old name printed in the Saskatchewan Gazette magazine, find the part that reads “I request this (these) change of name(s) for the following reason(s).”

    You can write: “I am a transgender person and I request a publication exemption on the grounds that it would cause me undue harm and embarrassment and is not in the public interest.

A part of the Name Change Application that says "I request this change of name for the following reasons." There are several lines of writing space after.

  1. It costs $125. (You can use Cheque, Money Order, Visa, Mastercard, or Debit/Cash at the office).

    A notary officer must sign the paper. It costs $20. But if you live in Regina or Saskatoon, the Trans Health Navigators can sign it for free.

  2. WARNING: If you have 2 passports or important ID from outside Canada, please be careful. Some countries don’t let you change your information.

    Please check with your Embassy or Immigration support. We are not experts. This guide is not legal advice.
    You can check our table of countries to see if you can change your name or gender marker.

Change Gender Marker on Your Health Card

If you are born in Saskatchewan, use the Combined Application for a Change of Sex Designation form.

If you are not born in Saskatchewan, use the Application for a Change of Sex Designation – Born Out of Province form.

If you are born in Saskatchewan but live outside Saskatchewan, use the Application for Change of Sex – Live Out of Province form.

You need a doctor to sign the form. If you don’t have a doctor, please contact Trans Health Navigators. They will help you find a doctor.

It costs $55 – $75.

Criminal Record Check

Go to the police station and get your Criminal Record Check. It expires in 14 days, so do this last.

If you are on the National Sex Offender Registry, you can’t change your name in Saskatchewan.

It costs $45, or $85 if you need fingerprints.

Send in all Applications

Now, wait for your new Health Card, Birth Certificate, and Name Change Certificate.

Each document will come in a different package.

Next Steps

Do you have your new Health Card, Birth Certificate, and Name Change Certificate?
Yes?
Now you can change your other IDs.

Driver’s License

Go to SGI or License Issuer.

You’ll need: 

  • Name Change Certificate
  • New Birth Certificate

If you don’t have a Birth Certificate, you must get a letter from a doctor and send it to SGI. Please check SGI’s website for more information.

It costs $15 or $30 if you need new photos.

Citizenship Certificate

To change name, use the Application for Citizenship Certificate form.
To change gender marker, use the Request for a Change of Sex or Gender Identifier form.

If you changed your name or gender marker outside of Canada. You must have:

  • your foreign passport
  • your name change document (translated into English)
  • a Canadian document with your new name on it (like your Saskatchewan Health Card or Driver’s License)

It costs $75.

Passport

Use the New Passport Application form.

You Need: 

  • Birth Certificate or Citizenship Certificate
  • Driver’s License or Saskatchewan ID

It costs $120 for a 5-year passport and $160 for a 10-year passport.

Travel Document

Use the New Travel Document Application form.

You Need:

  • Permanent Resident Card (it has your old name, but it’s OK.) or other proof of immigration status
  • Your Name Change Certificate
  • Your Driver’s License with your new name or your Health Card with your new name
  • The Request for Change of Sex or Gender Identifier form (if you want to change your gender marker).

It costs about $120

Permanent Resident Card

Use the Applications for Permanent Resident Card form.

To change gender marker on your Permanent Resident Card use the Request for Change of Sex or Gender Identifier form.

You need:

  • Name Change Certificate
  • Your old PR Card
  • Passport with new name/gender or Travel Documents with your new name/gender
  • Two Passport Photos. 

It costs $50 – $85. And $20 for passport photos.

There is more information on the Permanent Resident Card website.

Sask Polytech

Use Sask Polytech Change of Name form to change your name.

You need:

  • Name Change Certificate. 

And use Sask Polytech Change of Information form to change your gender in the records.

University of Regina

Use University of Regina Change of Name form to change your name.

You need: 

  • Name Change Certificate or your Driver’s License.

University of Saskatchewan

Use University of Sasktchewan Change of Name form to change your name.

You need:

  • Photo ID (Driver’s License) or Passport.

Métis Nation Card

Information is on Métis Nation of Saskatchewan website.

You need:

  • Name Change Certificate
  • Saskatchewan Health Card
  • Your photo ID (Driver’s License)

Indian Status Card

Use the Secure Certificate of Indian Status form to change your name and/or gender marker.

You need:

  • Name Change Certificate.

Update Social Insurance Number (SIN) Card

This step is very important.

You must do this if you changed your legal name.

You can do it online, mail, or in person. Check the SIN Canada website for how.

You need:

  • Legal Name Change Certificate
  • Birth Certificate or Canadian Citizenship Certificate or Permanent Resident Card or work/study permit or other proof that you can work in Canada
  • Passport or Saskatchewan ID/Driver’s License
  • And Proof of Address (a letter by the Government, or your company, or your landlord, or your employer that says you live at your address)

SIN cards don’t have your gender on them.

But you can call SIN Canada and ask them to record your gender on their computers.

You can ask for your gender M, F, or X. 

Update your Canada Revenue Agency (CRA) Info

This step is very important.

You must do this if you changed your legal name.

Phone

Changing Your Last Name

If you changed your first and last name, you cannot change your CRA info by phone. You have to use the mail.

You can change your name by phone (if you changed your first name only) at 1-800-959-8281.

Please check the CRA website for how.

You need:

  • Social Insurance Number (SIN Card)
  • Your full name
  • Date of birth
  • Complete address
  • An assessed return/notice of assessment/reassessment/other tax document.

Mail

Mail to your tax center.

You need:

  • Name Change Certificate
  • Your old and new names
  • Social Insurance Number
  • Your signature

You’re Almost Done!

Now, update your accounts. Credit Cards, Bank Account, Utilities (Energy, Water, Internet, Cable), City/Town Taxes, Insurance Policy, or anything with your old name. 

That’s all!

Congratulations!!!!

Have a party!!!